Request a demo specialized to your need.
10 things that make Cloudbyz CTFM the financial backbone of modern clinical trials
Clinical Trial Financial Management · Salesforce-native · For pharma, biotech & CROs
Clinical trial budgets are spiraling. CROs over-invoice. Site payments drag. Finance and operations run on disconnected spreadsheets. Cloudbyz CTFM was built to close every one of those gaps — natively on Salesforce, fully integrated with CTMS, and purpose-designed for the regulatory realities of drug development.
01 BUDGET MANAGEMENT
Unified study budget creation and version control
CTFM provides a single, structured environment to build the full study budget, broken down by protocol activity, site, country, and cost category. Every budget revision is versioned and timestamped, so finance, clinical ops, and sponsors can always trace what changed, when, and why. No more emailing spreadsheet versions across time zones.
|
Why it matters: Budget overruns are the norm in clinical trials — median cost per patient can exceed $40K. A controlled, auditable budget baseline is the first line of defense. |
02 CONTRACT MANAGEMENT
End-to-end CRO and vendor contract lifecycle management
From initial contract setup through amendments, change orders, and final closeout, CTFM manages the full financial agreement lifecycle with CROs, investigative sites, central labs, and other vendors. Contract terms, payment milestones, and scope boundaries are codified in the system, making deviation and overage tracking automatic rather than manual.
CRO contracts | Site agreements | Change order tracking | Amendment management
03 INVOICE PROCESSING
Automated invoice reconciliation against contract and actuals
When a CRO or vendor submits an invoice, CTFM cross-checks it against the agreed contract terms, earned value milestones, and actual activity data from CTMS. Discrepancies are flagged automatically, line by line, before they hit accounts payable. This replaces days of manual reconciliation with a controlled, auditable workflow.
|
Industry pain point eliminated: CRO invoice disputes routinely delay trial closeouts by weeks. Automated reconciliation surfaces issues early, when resolution is cheaper. |
04 SITE PAYMENTS
Milestone and visit-based site payment automation
CTFM automates investigative site payment calculations based on protocol-defined milestones such as patient enrollment, procedure completion, and visit type. Payment triggers are tied directly to EDC or CTMS activity data, so sites are paid accurately and promptly, improving site relationships and reducing payment dispute cycles.
Visit-based payments | Milestone triggers | Multi-currency support | Pass-through costs
05 COST TRACKING
Real-time accruals and cost-to-complete forecasting
CTFM calculates accruals on a rolling basis using actual trial activity data, giving finance teams accurate monthly and quarterly numbers for reporting. Cost-to-complete forecasts update dynamically as enrollment velocity, protocol deviations, and scope changes occur, enabling proactive budget management rather than reactive damage control.
|
CFO-ready: GAAP-compliant accrual reporting with full audit trail, ready for quarterly close and regulatory inspection. |
— ADVANCED CAPABILITIES —
06 CTMS INTEGRATION
Native bi-directional integration with Cloudbyz CTMS
Because CTFM and CTMS share the same Salesforce data model, financial and operational data are natively connected — no middleware, no ETL, no synchronization lag. Patient visits confirmed in CTMS automatically flow into CTFM for payment calculations. Budget variances in CTFM surface directly in the CTMS operational dashboard. Finance and operations share a single source of truth.
Shared data model | No middleware | Real-time sync | Cross-module reporting
07 COMPLIANCE
21 CFR Part 11 and ICH E6(R3) compliant financial audit trail
Every financial transaction, approval, amendment, and payment in CTFM is captured in an immutable audit trail that satisfies 21 CFR Part 11 electronic records requirements. Role-based access controls, e-signature workflows, and complete change history ensure that financial records are as inspection-ready as clinical data.
|
Inspection readiness: Auditors can trace every payment decision back to its source data in seconds, not after a two-week document retrieval exercise. |
08 ANALYTICS
Configurable financial dashboards and spend analytics
Built on Salesforce's reporting engine, CTFM delivers real-time financial dashboards across any dimension — by study, site, country, cost category, vendor, or therapeutic area. Program-level roll-ups give CFOs and VPs of Finance portfolio-wide visibility. All dashboards are configurable without code, enabling finance teams to own their reporting without IT dependency.
Salesforce reports | Portfolio roll-ups | Spend by vendor | Budget vs. actuals
09 MULTI-STUDY SCALE
Cross-study benchmarking and historical cost intelligence
As studies accumulate on the platform, CTFM builds an institutional cost database — actual per-patient costs, site payment rates, CRO fee structures — that can be used to benchmark new study budgets against historical actuals. This transforms budget negotiation from guesswork into data-driven conversations, giving sponsors and CROs a defensible basis for cost assumptions.
|
Compounding value: The platform gets smarter with every completed study. Benchmarking data improves budget accuracy for future programs across the portfolio. |
10 DEPLOYMENT
Salesforce-native architecture with enterprise security and scalability
CTFM runs entirely within the Salesforce platform, inheriting enterprise-grade security including field-level encryption, multi-factor authentication, and role-based access, along with global infrastructure with 99.9% uptime SLAs and seamless integration with the broader Salesforce ecosystem. There is no separate infrastructure to manage, no custom hosting, and no shadow IT risk.
Salesforce-native | SOC 2 ready | SSO / MFA | ERP integration | GxP aligned
Cloudbyz CTFM is part of the Cloudbyz unified eClinical suite, which also includes CTMS, eTMF, EDC, and Safety & Pharmacovigilance — all built on a single Salesforce data model. This pre-integrated architecture eliminates the data silos that make cross-functional financial visibility difficult in multi-vendor eClinical deployments.
Subscribe to our Newsletter
