Clinical operations teams often act as the go-between for finance and sites: confirming visits, chasing invoices, explaining payments and estimating accruals. Cloudbyz CTFM, a Salesforce-native clinical trial financial management system on the same platform as Cloudbyz CTMS and EDC, removes most of that admin, because finance sees the visits and milestones operations already record, and operations sees spend next to study progress. It is used by teams at large pharma, global multinationals, biotechs, CROs and device companies.
Why it matters
- Oversight is shared. ICH E6(R3) keeps ultimate responsibility with the sponsor for activities it delegates and expects oversight proportionate to risk (ICH E6(R3), EMA Step 5). Spend is part of that picture: a site spending ahead of its enrolment is an operational signal.
- Agreements before activation. Sites should not start before their agreement, including financial terms, is executed.
- Site relationships. Payment problems land on CRAs and study managers first.
Before and after for clinical operations
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Task
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Before
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With Cloudbyz CTFM
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Confirm visits for finance
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Export and email
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Not needed; visits are shared
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Activate a site
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Ask contracts if the agreement is signed
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Agreement status visible in CTFM
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Answer a site's payment question
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Ask finance, wait
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Check status on the record
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Chase tax invoices
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CRA emails the site
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Automatic reminders
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Approve an invoice exception
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Email thread
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Approval with context on the record
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Assess an amendment
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Wait for finance
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See forecast impact and change order need
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Leadership update
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Build slides
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Spend and progress side by side in dashboards
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What CTMs, CRAs and leaders gain
- CTMs: spend by site next to enrolment, and fewer finance queries.
- CRAs: no more chasing invoices or confirming visits for payment.
- Clinical operations leaders: portfolio views of spend, forecast and upcoming finance events.
How Cloudbyz CTFM does it
Cloudbyz CTFM is built natively on Salesforce with Cloudbyz CTMS and EDC, so no integration is needed between them. Visits and milestones drive payments, agreement status is visible before activation, and forecasts and change order scenarios use live study data. Book a demo or visit cloudbyz.com.
