An audit-ready trial finance record can show, for any payment, the agreement that set the fee, the visit or cost that earned it, who approved it, what was said, and when it was paid. Cloudbyz CTFM keeps all of this on one Salesforce-native record, with agreements and documents attached, email trails stored, approvals signed and every change in the audit trail. It suits large pharma, global multinationals, biotechs, CROs and device companies.
Who asks, and what they ask
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Who
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What they want to see
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Financial auditors
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Basis for accruals; approvals and segregation of duties (Sarbanes-Oxley Section 404 for listed companies)
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GCP inspectors
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Agreements documenting financial terms before the trial started (ICH E6(R3))
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FDA reviewers
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Investigator financial disclosure (21 CFR 54.4)
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Transparency reporting
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Accurate payee-level payment records (US Open Payments)
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Internal QA
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Who changed what, when, and why
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What goes wrong today
- Agreements, amendments and receipts are scattered across drives and inboxes.
- Approvals are emails that left with the person who sent them.
- Spreadsheets show final numbers but not who changed them.
- Assembling evidence for one payment takes hours.
The audit trail for one payment
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Question
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Where Cloudbyz CTFM keeps the answer
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Which agreement and version set the fee?
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Agreement record with attached versions
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Was the agreement signed before the site started?
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Agreement and activation dates, with CTMS on the same platform
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What earned the payment?
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Completed visit or milestone from CTMS and EDC
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Was the invoice checked?
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Reconciliation result and exceptions
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Who approved it?
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Approval history with electronic signature
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What was discussed?
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Email trail on the record
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Who was paid, how and when?
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Payee, payment mode and paid status
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What changes by department
- Finance: audit requests answered from the record, not from memory.
- QA and compliance: consistent controls across studies.
- Clinical operations: no hunting for documents before inspections.
- Leadership: fewer audit findings and adjustments.
How Cloudbyz CTFM does it
Cloudbyz CTFM is built natively on Salesforce, with role-based access and a full audit trail. Cloudbyz describes its products as compliant with 21 CFR Part 11 and holds ISO 27001 certification. Agreements, amendments and supporting documents are attached to records, email trails are stored, approvals run through workflows, and with Cloudbyz eTMF on the same platform, executed agreements can be filed to the TMF. Book a demo or visit cloudbyz.com.
